South Africa’s Department of Home Affairs (DHA) which operates as the custodian of the National Population Register (NPR) is mandated to ensure secure, efficient, and accessible services and documents to the citizens.
This includes the systematic maintenance of the NPR, management of birth, marriage, and death paper records, as well as identity documents.
To successfully achieve the required efficient standard, new advancements are to be implemented. The department of Home Affairs is currently recruiting young unemployed graduates for the project on the digitization of civic paper records.
This is because the department has over 350 million inactive and active paper records that need to be digitized. These documents date back to 1895 and most of the inactive records are civil registration historical records multiplied in a manuscript format that urgently need to be restored, preserved, and reconstructed.
The project aims to essentially convert all hard copy records to electronic, for better storage and easier handling.
It is believed that the digitization process will improve the service delivery by the department as records will be easily accessed.
While bettering the system, the DHA seeks to empower the youth through employment opportunities, and by doing so the department will be contributing to the employment goals and strategic priorities of the Presidential Youth Employment Initiative (PYEI).
The department has committed to hiring 10 000 unemployed graduates who will be taken in to digitize all the paper records.
The first phase of the recruitment process will start by hiring 2 000 unemployed graduates, the second phase will resume in October 2022 wherein 4 000 graduates will be taken in, and the last 4 000 candidates will be recruited in December 2022.
Thus, the Department of Home Affairs in collaboration with the Department of Labour invites youth between the ages of 18 – 35 to register on ESSA and apply for the inspiring opportunity. People with disabilities are encouraged to apply.
Benefits of the Home Affairs Digitisation Project
The opportunity includes continuous learning and development of inventions that will improve the candidate’s skills for better performance, equipping them with professional skills for future employment and/or entrepreneurial opportunities.
The project will run from 1 November 2022 to 31 October 2025 and the successful candidates will be placed in the Department’s offices in Gauteng.
2 000 Opportunities for the Home Affairs Digitization Project
1. RUNNER & PREPPER (320 Posts)
Stipend: R5 000 per month
Requirements: Diploma in Document and/or Records Management or Information Technology
Duties:
- Retrieval of files from shelves
- Sort and list files
- Prepare documents for scanning – unfolding, removing of staples & paper clips, sorting by
- document size, insertion of separator sheets
- Sort files in batches
- Numbering of files and documents
2. RE-ASSEMBLER (200 Posts)
Stipend: R5 000 per month
Requirements: Diploma in Document and/or Records Management or Information Technology
Duties:
- Retrieval of files digitized
- Return files to shelves
- Verify files with initial files received from the source
3. RECEIVING CLERK (50 Posts)
Stipend: R5 000 per month
Requirements: Diploma in Document and/or Records Management or Information Technology
Duties:
- Verify boxes and files received
- Capture and number boxes and files received
4. DRIVERS (8 Posts)
Stipend: R5 000 per month
Requirements: Diploma in Document and/or Records Management or Information Technology and a valid driving licence
Duties: Load and delivering boxes to digital bureaus and back to the source
5. INDEXER (800 Posts)
Stipend: R5 500 per month
Requirements: Degree in Information Technology or Library Science or Computer Science
Duties:
- Indexing of files
- Sort and list files
- Re-assemble files
- Box files in batches
6. SCANNER (400 Posts)
Stipend: R5 000 per month
Requirements: Diploma in Information Technology or Library Science or Computer Science
Duties:
- Scanning material using a high-volume scanner
- Loading the scanner and scanning bundles
- Image clean up
7. QUALITY CONTROLLER (100 Posts)
Stipend: R6 000 per month
Requirements: Degree in Information Technology or Library Science or Computer Science
Duties: Conduct quality control for all relevant functions
8. TEAM LEADERS (104 Posts)
Stipend: R6 500 per month
Requirements: Degree in Document and/or Records Management or Information Technology or Computer
Science
Duties:
- Supervise day-to-day activities
- Duty allocation (allocation of work activities)
- Manage performance
- Provide daily / weekly reports to the PMO
9. TECHNICAL SUPPORT (12 Posts)
Stipend: R9 500 per month
Requirements: Honours Degree in Information Technology or Computer Science
Duties: Responsible for IT infrastructure
10. MANAGER (6 Posts)
Stipend: R14 250 per month
Requirements: Master’s Degree in Document and/or Records Management, Information Technology, Library Science, or Computer Science
Duties: Manage and lead teams
How to Apply for the Home Affairs Digitization Project
Interested graduates can apply for placement by visiting https://essa.labour.gov.za/EssaOnline/WebBeans. You will need to first register and then apply for that opportunity that you qualify for.
Applications are to be submitted online but, you may also visit the Department of Labour offices closest to apply.
Once selected for shortlisting, you will be required to bring the following documents:
- Copy of qualifications
- Copy of identity document
Successful candidates will be subjected to criminal, credit, citizenship, and qualification checks.
Enquiries can be Directed to:
- Ms Refiloe Ntsonge – Refiloe.ntsonge@dha.gov.za
- Mr Vusi.Mazibuko – Vusi.Mazibuko@labour.gov.za
- Ms Anna Mbale – Anna.Mbale@labour.gov.za
- Mr Sipha Xaba – Sipha.Xaba@labour.gov.za
Closing Date: 15 September 2022